Experience Planning and Marketing (Step 1)

Name(Required)

First Last

Email(Required)

Please share the name(s) of any other staff who should be included on communications about this experience:

What type of experience is this?(Required)

Internal= a committee or cohort meeting that may require operations support (food, tech, space) but will not require registration forms or publicity.
External= any experience that will be open to the public (may or may not require registration or marketing support depending on partnerships). This includes recruitment for cohorts that may be considered "internal" once established.

Internal

External

Experience Name:(Required)

Experience Date(Required)

If this is a series or recurring event, please submit a new form for each date, since additional operations tasks are needed for each one. Subsequent forms can refer to this one for content.

Experience Timing(Required)

Please include start and end time

Who is the primary target audience for this experience?(Required)

We will use this for coding the event in the database and for marketing (if applicable).

Young Adults

Parents/Families

Next Chapter

Disability Community

Under-Represented Populations, including: Jews of Color, LGBTQ+ Jews, Russian Speaking Jews, Israelis

Teens/Tweens

Adults- General

n/a- this is a committee or board meeting

What is the primary experience type/subject?(Required)

We will use this for coding the event in the database and for marketing (if applicable).

Jewish Holidays/Values/Education

Volunteerism

Israel

Disability

Diversity

Social

Informational

n/a- this is a committee or board meeting

If applicable, what is the secondary experience type/subject?

We will use this for coding the event in the database and for marketing (if applicable).

Jewish Holidays/Values/Education

Volunteerism

Israel

Disability

Diversity

Social

Informational

Experience Description(Required)

This will inspire copy for the website, registration page, social media, etc. Please be as detailed as you think is necessary.

Location

Do you need the ops team to reserve space for this experience?(Required)

Yes

Please share more about your space needs for this experience:

To help the ops team identify the best available space. Please include: Anticipated # of participants, tech needs, preferred location, etc.

Where will this experience take place?

Please include name and address. If there are any important details about accessing the space, please include them here as well. If at a private home, please include neighborhood - Ex: Private Home (Pikesville)

Registration

Do you need a registration form built for this experience?(Required)

Yes

Should this registration form be published in our Experiences Calendar?(Required)

This would mean that it is open to the public for registration

Yes

Please share any details of the imagery you want used on the event page:(Required)

Alternatively, you can email laura a specific image

When do you want registration to open?(Required)

Please consider that Newsletters are sent out at the beginning of the month and Experience Roundups around the middle of the month

When do you want registration to close?(Required)

If you will need any print materials (nametags, printed reg list, etc). please consider the date you will need to pick them up. If you plan to order food, please consider the date you would need to finalize the number of participants.

Does this form need to be able to accept payment?(Required)

Yes

Please share details about the payment options needed(Required)

ex. $20 per person, tiered pricing, etc.

What is the maximum number of participants?

Standard Registration Form Asks:

Name
Email
Phone
Neighborhood/Zip Code
Life Stage
Additional guests: name, email (adults); date of birth (children) up to 5 total participants
Optional Identity Questions
Accommodations Needed
PJ/PJOW Subscription Status (when applicable)
Allergies (when food is served)
Standard photo permissions/liability release

Please share any changes or additions to the standard registration form that you will need:

This could include changing the number of additional guests who can be registerd and any experience-specific questions. If you are requesting additional questions, please include the text of the question and answer options.

Please share your preferred text for a confirmation email to registrants:

Who should receive registration notifications?(Required)

Would you like a registration list excel spreadsheet made that will update as registrations are received?(Required)

Staff will send you a link to this spreadsheet, and you can monitor as you like. This is recommended for large events or ones where the plans might change based on who registers (both quantity and characteristics).

Yes

Please share registration link or other information to be shared with interested constituents, if applicable

Materials, Marketing, and Supplies:

Do you need promotional materials/assets designed for this experience?(Required)

examples: social media assets and flyers

Yes

Please share more details about your design needs:

Please attach any images and/or logos (besides Network, Associated, and PJ logos) you want used in the marketing.

Max. file size: 50 MB.

This event will be marketed through all relevant avenues (Network newsletters, Associated calendar, social media, etc.). Please share any specific requests about where and how this event is marketed here:

Will catering need to be arranged for this experience?(Required)

Yes

Not sure, ask me later.

Please share more details about your catering needs

This should include how many people you expect to feed and could include preferred restaurant or menu

Who is the day-of point of contact for the food delivery?

Please include preferred phone number- if unknown at this point, we will use lead staff and can update later.

Do you need the Ops Team to order any supplies for this experience?(Required)

Supplies could include materials for activities, decor, paper goods, etc.

Yes

Please share more about the supplies you need:

When do you need ordered supplies to be delivered by?

This is helpful information if there is additional preparation that will need to be done with these supplies before the experience date (example- assembling gift bags)

Please share anything else you want the Ops team to know about this experience: